Party Pot® Privacy Policy

Last updated: September 1st, 2025

We take your privacy seriously and are committed to keeping your data safe. This Privacy Policy explains what personal information we collect, how we use it, and your rights.

By using our website or platform, you agree to this policy.

  1. Who we are

    Party Pot Ltd
    Company number: 15238826
    Registered office:
    71-75 Shelton Street
    Covent Garden
    London
    WC2H 9JQ
    United Kingdom
    Email: admin@partypot.co.uk

    We are the data controller for any information you share with us.

  2. What personal data we collect

    We collect personal data when you:

    • Create or contribute to a pot
    • Contact us via email or social media

    This may include:

    • Name
    • Email address
    • Payment details (via Stripe – we do not store card numbers)
    • IP address and device type
    • Optional pot information (event name, image, recipient name)
    • Analytics data (how you use the site)

    We do not collect sensitive personal data (e.g. health, race, religion, etc.).

  3. How we use your data

    We use your information to:

    • Let you create, share and manage pots
    • Process payments via Stripe
    • Send you pot updates, reminders and payout confirmations
    • Respond to support requests
    • Improve and secure our platform
    • Comply with our legal obligations

    We will never sell or rent your data to anyone.

  4. Who we share data with

    We only share your data with trusted third parties when necessary:

    • Stripe, to securely process payments
    • Analytics tools (e.g. Google Analytics) to improve the site
    • Email providers for notifications
    • Legal or regulatory bodies if we are required to comply with the law

    All service providers must meet strict privacy and security standards.

  5. Cookies

    We use cookies to:

    • Keep you logged in
    • Understand how people use our site
    • Improve performance and user experience

    You can manage your cookie preferences at any time in your browser settings. See our Cookie Notice for full details.

  6. How long we keep your data

    We keep your data only as long as necessary:

    • Pot data is retained for up to 12 months after closure
    • Transaction records are kept for at least 6 years for tax/legal reasons
    • Emails and support queries may be kept for reference and audit purposes

    You can request deletion sooner — see section 8.

  7. How we keep your data safe

    We store your data securely using encrypted systems and reputable service providers. All payment data is handled by Stripe — Party Pot® does not store or access full card details. We review our security regularly to keep your information protected.

  8. Your rights

    Under UK GDPR, you have the right to:

    • Access a copy of your personal data
    • Correct any inaccurate data
    • Ask us to delete your data
    • Object to or restrict how we use your data
    • Withdraw consent (e.g. unsubscribe from emails)
    • Complain to the Information Commissioner’s Office (ICO) if you’re unhappy

    To make a request, email us at support@partypot.co.uk

  9. Children’s privacy

    Party Pot® is not designed for children under 13. We do not knowingly collect data from children.

  10. Updates to this policy

    We may update this Privacy Policy to reflect changes to our services or legal requirements. We’ll always post the latest version on our website and note the date above.

  11. Questions or concerns?

    If you have any questions about this policy or how we handle your data, just get in touch: admin@partypot.co.uk